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Terms in this set [28]
Business report
A document in which factual information is compiled and organized for a specific purpose and audience
Informal reports
A report using letter or memo format, usually ranging from a few paragraphs to ten pages in length
Formal report
A business document of ten or more pages based on extensive research and following a prescribed format or pattern that includes elements such as a title page, transmittal or cover letter, table of contents and abstract
Factors of successful reports
1. Content [write with main message in mind]
2.
Clarity
3. Skimmability
Informational report
A short report that collects data related to a routine activity without offering analysis or recommending action; its three parts are introduction, findings and summary/conclusion
Analytical report
A report that interprets and analyzes info and offers recommendations based on the findings
On-time report
A report that present the results of a special or long-term project
Memorandum report
A short, internal report presented in memo format
Letter report
A short, external report presented in letter format
Periodic report
An informational report that is filed at regular intervals
Heading
Title or subtitle, usually a word or short phrase, within the body of a document that identifies its parts and gives clues to its organization
Functional heading
Each of a series of generic headings that, when taken together, show a report in outline
Descriptive heading [talking head]
A heading that describes the actual content of a report and provides more information about it
Alphanumeric outline
An outlining system that combines numbers and letters to differentiate levels of headings
Decimal outline
An outlining system that uses a combination of numbers and decimal points to differentiate levels of headings
Introduction
The first section in the body of a report, which provides reader with the info they need in order to understand and evaluate the report itself; must include either the reports purpose or statement of the problem
Findings
The most substantial part of the report, which qualitative and numeric data is presented and organized by time, convention, order of importance or component
Summary
The closing or second last section of report that briefly restates its main points
Conclusions and recommendations
The closing section of an analytical or recommendation report in which specific actions are proposed to solve a problem or aid decision-making
Visual aids
Materials such as charts, graphs, tables, and illustrations that present information in visually appealing ways to show trend and relationships, makes abstract concepts concrete
Table
A chart that presents data, usually numerical in compact arrangement of rows and columns
Incidental report
A short report that documents problems and unexpected occurrences that affect company's day-to-day operations
Investigation report
A report written in response to requests for information about a specific problem or situation
Recommendation report
An analytical report that recommends action, often in response to a specific problem
Justification report
An analytical report that justifies the need for a purchase, investment, policy change, or hiring
Feasibility report
An analytical report that evaluates whether a project or alternative is advisable and practical
Proposal
A document presenting plans and ideas for consideration and acceptance by the reader
Trip report
A short report that summarizes the events of a business trip or conferance
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